Are Business Meetings Productive or Not?


Almost everyday people in organizations need to attend meetings. Has anyone at the organizations checked out those meetings to work out if they’re productive? Does anyone within the organization know if the meetings were beneficial enough to be well worth the investment? If the solution is not any , then please read on to work out the way to verify the price a gathering has got to the organization.

Recognize the Productivity Level.

The value of a gathering to the organization and the way productive a gathering is relates on to how effective it’s at accomplishing the meeting’s purpose. If the meeting accomplishes quite 60% of its purpose, then the meeting was beneficial and therefore the cost of the meeting is to be considered an honest investment within the success of the organization. Most average meetings accomplish around 40% – 60% of the meeting’s purpose. during this case the value of getting the meeting could also be balanceable by its benefits; however this needs verifying that a enjoy the meeting is visible and verifiable. Finally, if the meeting accomplishes but 40% of its purpose, the value of the meeting is usually a loss to the organization.

Compute the value of Attendance.

How to find out if the meeting has value associated with its purpose and therefore the investment in good meetings on future projects. Below is straightforward formula to use for calculations when weighing the value of a gathering and against the potential benefits.

AC = (R x N)
MC = H x AC

To determine the particular cost of a gathering , find the subsequent data: an approximate average hourly rate for every person attending the meeting (R) and a count of the amount of individuals expected to attend the meeting (N). Then multiply those numbers to compute total attendee cost (AC). Then take the amount of hours (H) the meetings could also be to multiply by the entire attendee costs to compute approximate meeting cost (MC).*
Verify the Productivity Level.

Use or create a gathering management evaluation which will help the group decide where meetings fall on the productivity scale. The evaluation should have some kind of numbering system. Then assign a percentage value to the numbers so as to match each meeting to the productivity levels. for instance on a 5 point scale evaluation, each point would be worth 20% on the productivity scale. Keeping track of productivity levels is that the only thanks to verify that improvement is occurring . Sometimes, just knowing the meeting are going to be evaluated at the top is enough to stay people on track to achieving the meeting purpose.

Conduct Research on Meeting Management Methodologies.

There are many great books and a few good training programs associated with managing meetings available on the market. Do research on the online or ask people that lead meetings well for his or her recommendations.

Take Improvement Steps.

As noted earlier, the simplest thanks to know meetings are improving is to trace the productivity before and after improvement steps are taken. Improvement steps could also be as simple as specialized training for the leader and/or group members. Or it might be a mentoring program where a very good meeting facilitator is employed to demonstrate the specified skills in group meetings then coach future meeting leaders in the way to do a far better job. Either way, an evolution in responsibility and mindset for the whole group are going to be necessary because a change in how the meetings are conducted will need to follow.

This information should a minimum of be a start line for determining what meetings currently have worth to the organization. it’ll also help with determining which of them could use improvement so as to become more productive and beneficial to the organization.

NOTE: Most of the knowledge during this article has been adapted from the business and team management book titled “R.A!R.A! a gathering Wizard’s Approach.

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